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Minutes of meeting held January 11, 2010
CANAAN TOWN BOARD ORGANIZATIONAL MEETING
JANUARY 11TH, 2010
Supervisor Richard Keaveney opened the Organizational Meeting at 6:35 p.m. with the Pledge of Allegiance to the Flag followed by a moment of silence.
PRESENT: Supervisor Richard Keaveney
Councilperson Brenda Adams
Councilperson Peter Stelling
Councilperson Carrie Bither
Councilperson David Patzwahl
Town Clerk Charlotte Cowan
Highway Superintendent Bernhard Meyer
Assessor Jean Rohde
AUDIENCE: 10
2010 RESOLUTIONS
RESOLUTION #01: Pay Rates/Periods General Fund
Be it resolved that the following pay rates and pay periods shall cover the following General Fund employees, elected officials and professional services effective January 1, 2010:
Supervisor $ 6,300.00 per year payable monthly
Council Members (Each) $ 1,800.00 per year payable quarterly
Town Clerk/Tax Collector $31,586.86 per year payable biweekly
Deputy Town Clerk I $ 12.15 per hour payable biweekly*
Deputy Town Clerk II $ 1,822.30 per year payable quarterly
Justice Hatch $10,417.70 per year payable monthly
Justice Schaefer $10,417.70 per year payable monthly
Court Clerk $ 15.44 per hour payable biweekly*
Planning Board/ZBA Clerks (Each) $ 10.95 per hour payable quarterly*
Superintendent of Highways $47,179.57 per year payable biweekly
Highway Clerk $ 12.15 per hour payable biweekly*
Assessor $21,503.48 per year payable biweekly
Dog Control Officer $ 3,083.25 per year payable quarterly
ZEO/Building Inspector $13,668.38 per year payable biweekly
Registrar Vital Statistics $ 303.50 per year payable annually
Assessment Review Board $ 37.65 per year after Grievance Day
Accountant $ 9,252.00 per year payable monthly
Technical Support Services $ 2,685.00 per year payable monthly
Caretaker Town Hall $ 3,996.28 per year payable quarterly
Cemetery Caretaker $ 250.00 per mowing payable monthly
*All appointed hourly employees will be compensated for the time actually worked
RESOLUTION #02: Pay Scale/Benefits Highway Department
Be it resolved that the scale of wage rates and benefits for the Highway Department employees effective January 1, 2010 shall be as follows:
WAGES:
Street Maintenance Foreperson $19.52 per hour/one employee*
Senior Motor Equipment Operator $18.94 per hour/one employee*
Motor Equipment Operator I $17.49 per hour/two employees*
Motor Equipment Operator II $16.05 per hour/one employees*
Part Time
Part-Time As needed
Laborer $13.54 per hour/two employees*
(Probationary) $12.20 per hour/none*
Flag Person(s) $10.57 per hour/two as needed*
[Probationary: A period of 1 year from date of hire.]
[* Currently authorized by Town Board.]
CREDIT UNION:
All Town employees will have available to them employee participation through payroll deductions in the Columbia Greene Federal Credit Union, 207A Green St., Box 1339, Hudson, NY 12534.
STANDARD WORK DAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard workday commencing at 7:00 AM and ending at 3:30 PM with 1/2 hour for lunch.
STANDARD SUMMER WORKDAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard summer workday of ten hours (10) four (4) days a week, commencing at 6:00AM and ending at 4:30PM with 1/2 hour for lunch, or as determined by the Highway Superintendent.
RESOLUTION #03
VACATION for full time employees: (more than 20 hours per week)
Completion of 1 year 5 days
Completion of 2 to 5 years 12 days
Completion of 6 to 10 years 15 days
Completion of 11 to 15 years 19 days
Completion of 16 to 20 years 22 days
PAID HOLIDAYS:
New Years Day January 1, 2010
Martin Luther King Day January 18, 2010
Presidents Day February 15, 2010
Good Friday April 2, 2010
Memorial Day May 31, 2010
Independence Day July 4, 2010
Labor Day September 6, 2010
Columbus Day October 11, 2010
Election Day November 2, 2010
Veteran's Day November 11 2010
Thanksgiving Day November 25, 2010
Day after Thanksgiving November 26, 2010
Christmas Day December 25, 2010
SICK DAYS:
Five (5) per year with two (2) days convertible to personal days with the prior approval of the Highway Superintendent. Unused sick days may be accumulated to a total of forty-five (45) days.
PERSONAL DAYS:
Three (3) per year with no accumulation rights.
HEALTH CARE PLANS:
MVP and Delta Dental - Fully paid by the Town to include basic health maintenance, major medical, prescriptions, dental and vision - offered to employees that work a minimum of twenty hours (20) or more each week.
PENSION PLAN:
New York State Retirement Plan
BEREAVEMENT LEAVE:
Three (3) days for immediate family: father, mother, sister, brother, child or spouse.
BIWEEKLY PAY PERIODS:
The last pay period for fiscal 2009 will end December 31, 2009, at 12:00 midnight with each succeeding pay period ending every other Friday thereafter. The Highway Superintendent shall submit the payroll to the Supervisor within three (3) days of the close of the pay period and the Supervisor and Accountant shall prepare the payroll and issue paychecks within seven (7) days of the close of the pay period.
RESOLUTION #04: Payment of Monthly and Quarterly Workers: All monthly and quarterly employees and elected officials will be paid on the last Friday of the month in which payment is due.
RESOLUTION #05: Mileage/Travel Allowances
Be it resolved that fifty-five (50) cents per mile be paid, after audit of properly submitted claims for the use of privately owned vehicles on official Town business, provided that funds for such expenses are available in the current budget; and be it further resolved, THAT THE ASSESSOR, DOG CONTROL OFFICER, CODE ENFORSEMENT OFFICER AND THE BUILDING INSPECTOR; SHALL BE PAID MILEAGE FOR NORMAL OFFICAL BUSINESS TRAVEL WITHIN THE TOWN OF CANAAN; however, no one will be paid mileage for travel to and from his/her Town office or for attending "in" Town Board or Committee meetings. Also no mileage may be duplicated through any other source (i.e.: County or State government).
Supervisor Richard Keaveney read resolution #1-#5.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Brenda Adams, to accept Resolutions #1-#5. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #06: Town Board Meeting Dates
Be it resolved that the Town Board shall meet on the second Monday of each month at the Canaan Town Hall at 7:00 PM for the regular monthly meetings; and be it further resolved that Saturday Town Board Meetings may be scheduled in place of second Monday meetings by a majority vote of the members of the Town Board; and be it further resolved that any scheduled meeting may be canceled or the date and/or time changed at any time by a majority agreement of the members of the Town Board.
RESOLUTION #07: Official Newspaper Designation
Be it resolved that both the Register Star and the Chatham Courier, newspapers having a general circulation in the Town of Canaan be and are hereby designated and appointed as the official newspapers for the Town for the year 2010. Be it further resolved the public notices regarding meeting schedules and changes, and/or needed vacancies shall appear in both newspapers to insure timely notification to the public.
RESOLUTION #08: Official Bank Designation
Be it resolved that the First Niagara is hereby designated as the official depository for all funds of the Town of Canaan for the fiscal year 2010.
RESOLUTION #09: Investment of Idle Funds
Be it resolved that the Supervisor be and is hereby authorized to invest idle funds of the Town of Canaan in Certificates of Deposit or U.S. Treasury Bills from time to time as it becomes apparent that such funds will not be required to meet the immediate commitments of the Town.
RESOLUTION #10: Purchasing Practices
Be it resolved that for the fiscal year 2010 the Town Board of Canaan establishes the following purchasing practices: 1. The Town Supervisor may make purchases not to exceed $1,000.00 without Town Board approval and per Resolution #42 of the year 1996, the Highway Department may make no purchase over $5,000.00 without prior approval of the Town Board of the Town of Canaan, per Resolution #7 of the year 2002.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to accept Resolutions #6-#10. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #11: Required In-Service Training/Education
Be it resolved that all elected and appointed Town of Canaan officials are to successfully complete within a reasonable time frame the necessary in-service training programs to ensure proper compliance with the duties/responsibilities of the office to which each is elected/appointed. Included in this requirement are all in-service programs required by County, State or Federal mandates and any other in-service programs deemed appropriate by the Town Board of the Town of Canaan. Any costs associated with these in-service training programs, including travel expenses, will be the responsibility of the Town of Canaan.
RESOLUTION #12: Inter-municipal Agreement w/Austerlitz, Chatham, New Lebanon, and Ghent Be it resolved that an agreement with the Town of Austerlitz for snow removal and ice control of certain Town of Canaan roads more readily accessible to the Town of Austerlitz, at an annual contract fee of $300.00 shall be continued for the year 2010 subject to the approval of the Highway Superintendents of the Towns of Austerlitz and Canaan and the Town Boards of the Towns of Austerlitz and Canaan. Other inter-municipal work shall be recorded for the received services to insure an equal share of remuneration to each town.
RESOLUTION #13: Sec. 30 Fiscal Report
Be it resolved that pursuant to Sec. 29 subd.10A of the Town Law the Supervisor is directed to submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the State Comptroller which is required by Sec. 30 of the General Municipal Law, and the Town Clerk shall cause a summary of such report to be published in a form approved by the State Comptroller in the official Town newspaper within 10 days after the receipt thereof; be it further resolved that this shall be in lieu of preparation of the report required by Sec. 29 of the Town Law.
RESOLUTION #14: Required Reports
Be it resolved that the Zoning Officer, Building Inspector, Dog Control Officer, Tax Collector, Registrar of Vital Statistics and Highway Superintendent shall submit to the Supervisor prior to each monthly meeting of the Town Board, in the form specified by the Town Board, including revenues derived there from and/or expenditures incurred, a report of all business transacted or all activities completed during the previous month, copies of which will be filed with the Town Clerk; and be it further resolved that the Town Clerk shall notify in writing each person involved by January 30, 2010 as to the nature of the required reports. Revenues must be turned in to the Town Clerk as collected. Clerks are required to submit approved meeting minutes to the Town Clerk as explained in the Town Clerks manual. Weekly clerk time sheets (all clerks) must be submitted to the Town Clerk, signed by the chairperson/supervisor of individual departments, before they are submitted for payment.
RESOLUTION #15: Delegating on behalf of the Board
Pursuant to Town Law, S.29(16), be it resolved that the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of any and all State and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
MOTION: Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to accept Resolutions #11-#15. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #16: Appointment Budget Officer
Be it resolved that Supervisor Rick Keaveney be and is hereby appointed as Town Budget Officer for the Town of Canaan.
RESOLUTION #17: Appointment of Clerks
Be it resolved that Ann Davis be and is hereby appointed as Court Clerk for the Justice Court of the Town of Canaan at a rate of pay as specified in Resolution #01. Be it further resolved that Daryl Schiffer be and is hereby appointed as Highway Clerk and is hereby paid at the rate of pay specified in Resolution #01. Be it further resolved that Julie Alexander be and is hereby appointed as First Deputy Town Clerk, and Courtney Cowan Second Deputy Town Clerk all to be paid at the rate of pay specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #16 - #17. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #18: Appointment of Clerks to Planning & ZBA
Be is resolved that Tammy Flaherty be and is hereby appointed as Clerk to the Planning Board of the Town of Canaan at a rate of pay as specified in Resolution #01; and that Julie Alexander be and is hereby appointed as Clerk to the Zoning Board of Appeals of the Town of Canaan at a rate of pay as specified in Resolution #01.
MOTION: (A) Resolution #18 Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to appoint Tammy Flaherty as Clerk to the Planning Board of the Town of Canaan. 3-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams no;
Councilperson Peter Stelling no;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #18 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Julie Alexander as Clerk to the Zoning Board of Appeals of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #19: Appointments Town Planning Board
Be it resolved that Ron Davis be and is hereby designated as Chairman of the Town Planning Board. Be it further resolved that Jennifer Mickle is hereby appointed to the Town Planning Board for a seven year term beginning 01/01/2010 and ending 12/31/2016. Be it further resolved that _______________________ is hereby appointed to the Town Planning Board for to fulfill the remaining two years of a seven year term ending 12/31/2011.
MOTION: (A) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Ron Davis as Chairman of the Town Planning Board of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither, to appoint Jennifer Mickle to the Town Planning Board of the Town of Canaan for a seven year term (01/01/2010 12/31/2016). 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (C) Resolution #19 Councilperson Peter Stelling made a motion, seconded by Councilperson Brenda Adams, to inform and interview the three applications for a Planning Board person to fill the vacant two year term. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #20: Appointments Zoning Board of Appeals
Be it resolved that David Cooper be and is hereby designated as Chairman of the Town Zoning Board of Appeals. Be it further resolved that Patricia Liddle is reappointed to a five year term beginning 01/01/2010 and ending 12/31/2014.
MOTION: (A) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to appoint David Cooper chairman as Chairman of the Town Zoning Board of Appeals. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
(B) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to reappoint Patricia Liddle to a five year term beginning 01/01/2010 and ending 12/31/2014. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #21: Appointment Records Management and Freedom of Information Officer
Be it resolved that Charlotte Cowan be and is hereby appointed as Records Management and Freedom of Information Officer for the Town of Canaan, with the Supervisor acting as the appeals agent, and will call on the Ethics Committees should there be a conflict for the Supervisor.
RESOLUTION #22: Appointment Registrar of Vital Statistics
Be it resolved that Charlotte Cowan be and is hereby appointed as Registrar of Vital Statistics for the Town of Canaan at an annual salary and payment schedule specified in Resolution #01.
RESOLUTION #23: Appointment Deputy Highway Superintendent
Be it resolved that the Deputy Highway Superintendent for 2010 shall be William Durlack.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolutions #21 to #23. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #24: Appointment Traffic Safety and Control Officer
Be it resolved that the Traffic Safety and Control Officer for 2010 shall be ____________.
RESOLUTION #24 Traffic Safety and Control Officer position is vacant. Shall be advertised.
RESOLUTION #25: Appointment NIMS Point-of Contact
Be it resolved that the National Information Management System (NIMS) County point of contact for 2010 shall be George Hoover
RESOLUTION #26: Appointment Dog Control Officer
Be it resolved that Robert Alexander be and is hereby reppointed as Dog Control Officer for the year 2010 at an annual salary and payment schedule as specified in Resolution #01.
RESOLUTION #27: Appointment Representatives to Columbia County Office of the Aging
Be it resolved that Judy Stelling and Judy Wear are hereby reappointed as the Towns representatives to the Countys Office of the Aging Department.
RESOLUTION #28: Appointment Home Delivered Meals Program Administrator
Be it resolved that Clayton LaValle is hereby reappointed to administrate the Towns Home Delivered Meals Program and receive mileage and other reimbursements for expenses he may incur in the performance of his duties as the Programs administrator. Be it further resolved that any volunteers delivering meals in the Program are also to receive compensation for gas mileage at the rate specified in Resolution #05.
RESOLUTION #29: Appointment Wednesday 60+ Meal Program Administrators
Be it resolved that Joan Shatney and Judy Stelling are hereby appointed to co-administrate the Towns Wednesday 60+ Meal Program. Be it also resolved that the co-administrator s are eligible for reimbursement for supplies and other expenses associated with the Program.
MOTION: Councilperson Brenda Adams made a motion, seconded by Supervisor Richard Keaveney, to accept Resolution #25 to # 29. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling astained;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #30: Appointment Code Enforcement Officer/Building Inspector
Be it resolved that ________________________be and is hereby appointed as Code Enforcement Officer and Building Inspector at an annualized salary and payment schedule as specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither to hold a Special meeting to interview the applicant for the position of Code Enforcement Officer/Building Inspector. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #31: Appointment Town Hall Caretakers
Be it resolved that Randy and Jeanine Moshimer be and are hereby appointed as Caretaker of the Town Meeting Hall at an annual payment and payment schedule as specified in Resolution #01 and the said duties be described by the Supervisor and Town Clerk.
RESOLUTION #32: Appointment Accountant
Be it resolved that Nelson Furlano be and is hereby appointed as Town Accountant at an annual payment and payment schedule as specified in Resolution #01.
RESOLUTION #33: Appointment Flat Brook Cemetery Caretaker
Be it resolved that All Around the Yard Landscaping, Michael P. Slattery Owner, shall be employed as Flat Brook Cemetery Caretaker for the 2010 summer season; and be it further resolved that payment for such services will be as designated in Resolution #01.
RESOLUTION #34: Appointment General Insurance Provider
Be it resolved that NYMIR (New York Municipal Insurance Reciprocal) be and is hereby appointed to provide the Towns insurance coverage for structures, vehicles, equipment and general liability in 2010.
RESOLUTION #35: Appointment Technical Support Services
Be it resolved that Technology-4-All be and is hereby appointed to provide the Towns technical support services for computer hardware, software, internet and website in 2010 at a annual payment and payment schedule specified in Resolution #01.
RESOLUTION #36: Appointment General Counsel
Be it resolved that Freeman & Howard shall be appointed as Attorney to the Town for general matters requiring legal advice and litigation during 2010; and be it further resolved that payment for such counsel shall be outlined in a contract at $165 per hour for general legal services and $175 per hour for litigation services. Be it further resolved that the Town Board reserves the right to seek and contract additional Attorneys for circumstances which require a particular advisory or litigation expertise.
RESOLUTION #37: Appointment Humane Society
Be it resolved that the Town shall enter into an annual contract with Columbia-Greene Humane Society to provide temporary and permanent shelter, if necessary, for dogs impounded by the Dog Control Officer.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #31 - #37. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #38: Appointment of Board Liaisons to Town Committees and Officers
Be it resolved that the Town Board concurs with the Supervisors following assignments for the fiscal year 2010.
Buildings Committee: Peter Stelling
Community Relations & Services Committee: Brenda Adams
Finance & Insurance Committee: David Patzwahl
Highway Committee: Rick Keaveney
Recreation Committee: Carrie Bither
Building Inspector and Code Enforcement Officer: Rick Keaveney
Assessor: Brenda Adams
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson David Patzwahl, to accept Resolution #38, Appointment of Board Liaisons to Town Committees and Officers. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #39: Appointment of Board Sub-Committee Members
Whereas the Town Board may appoint sub-committees of the Town Board to perform recurring duties or investigation to make recommendations, be it resolved that the Town Board makes the following Sub-Committee assignments.
Building Committee: Bernhard Meyer, William Munch
Community Relations & Services:
Finance & Insurance Committee: Fred Crisp
Highway Committee: Bernhard Meyer, Daryl Schiffer
Recreation Committee: Darsi Frederick, Martha Paolucci, Natalie Hanson, Barbara Patzwahl, Connie Medica, Primo Medica
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither, to accept Resolution #39, Appointment of Board Sub-Committee Members. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
Committees will operate under established Functions and Duties.
The Town Clerk shall notify all future appointees to the Committees to take the appropriate oath of office.
ADJOURNMENT: Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither to close the Organizational Meeting at 7:00 p.m. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes.
Respectfully Submitted,
Charlotte L. Cowan, RMC, CMC
Canaan Town Clerk
CANAAN TOWN BOARD ORGANIZATIONAL MEETING
JANUARY 11TH, 2010
Supervisor Richard Keaveney opened the Organizational Meeting at 6:35 p.m. with the Pledge of Allegiance to the Flag followed by a moment of silence.
PRESENT: Supervisor Richard Keaveney
Councilperson Brenda Adams
Councilperson Peter Stelling
Councilperson Carrie Bither
Councilperson David Patzwahl
Town Clerk Charlotte Cowan
Highway Superintendent Bernhard Meyer
Assessor Jean Rohde
AUDIENCE: 10
2010 RESOLUTIONS
RESOLUTION #01: Pay Rates/Periods General Fund
Be it resolved that the following pay rates and pay periods shall cover the following General Fund employees, elected officials and professional services effective January 1, 2010:
Supervisor $ 6,300.00 per year payable monthly
Council Members (Each) $ 1,800.00 per year payable quarterly
Town Clerk/Tax Collector $31,586.86 per year payable biweekly
Deputy Town Clerk I $ 12.15 per hour payable biweekly*
Deputy Town Clerk II $ 1,822.30 per year payable quarterly
Justice Hatch $10,417.70 per year payable monthly
Justice Schaefer $10,417.70 per year payable monthly
Court Clerk $ 15.44 per hour payable biweekly*
Planning Board/ZBA Clerks (Each) $ 10.95 per hour payable quarterly*
Superintendent of Highways $47,179.57 per year payable biweekly
Highway Clerk $ 12.15 per hour payable biweekly*
Assessor $21,503.48 per year payable biweekly
Dog Control Officer $ 3,083.25 per year payable quarterly
ZEO/Building Inspector $13,668.38 per year payable biweekly
Registrar Vital Statistics $ 303.50 per year payable annually
Assessment Review Board $ 37.65 per year after Grievance Day
Accountant $ 9,252.00 per year payable monthly
Technical Support Services $ 2,685.00 per year payable monthly
Caretaker Town Hall $ 3,996.28 per year payable quarterly
Cemetery Caretaker $ 250.00 per mowing payable monthly
*All appointed hourly employees will be compensated for the time actually worked
RESOLUTION #02: Pay Scale/Benefits Highway Department
Be it resolved that the scale of wage rates and benefits for the Highway Department employees effective January 1, 2010 shall be as follows:
WAGES:
Street Maintenance Foreperson $19.52 per hour/one employee*
Senior Motor Equipment Operator $18.94 per hour/one employee*
Motor Equipment Operator I $17.49 per hour/two employees*
Motor Equipment Operator II $16.05 per hour/one employees*
Part Time
Part-Time As needed
Laborer $13.54 per hour/two employees*
(Probationary) $12.20 per hour/none*
Flag Person(s) $10.57 per hour/two as needed*
[Probationary: A period of 1 year from date of hire.]
[* Currently authorized by Town Board.]
CREDIT UNION:
All Town employees will have available to them employee participation through payroll deductions in the Columbia Greene Federal Credit Union, 207A Green St., Box 1339, Hudson, NY 12534.
STANDARD WORK DAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard workday commencing at 7:00 AM and ending at 3:30 PM with 1/2 hour for lunch.
STANDARD SUMMER WORKDAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard summer workday of ten hours (10) four (4) days a week, commencing at 6:00AM and ending at 4:30PM with 1/2 hour for lunch, or as determined by the Highway Superintendent.
RESOLUTION #03
VACATION for full time employees: (more than 20 hours per week)
Completion of 1 year 5 days
Completion of 2 to 5 years 12 days
Completion of 6 to 10 years 15 days
Completion of 11 to 15 years 19 days
Completion of 16 to 20 years 22 days
PAID HOLIDAYS:
New Years Day January 1, 2010
Martin Luther King Day January 18, 2010
Presidents Day February 15, 2010
Good Friday April 2, 2010
Memorial Day May 31, 2010
Independence Day July 4, 2010
Labor Day September 6, 2010
Columbus Day October 11, 2010
Election Day November 2, 2010
Veteran's Day November 11 2010
Thanksgiving Day November 25, 2010
Day after Thanksgiving November 26, 2010
Christmas Day December 25, 2010
SICK DAYS:
Five (5) per year with two (2) days convertible to personal days with the prior approval of the Highway Superintendent. Unused sick days may be accumulated to a total of forty-five (45) days.
PERSONAL DAYS:
Three (3) per year with no accumulation rights.
HEALTH CARE PLANS:
MVP and Delta Dental - Fully paid by the Town to include basic health maintenance, major medical, prescriptions, dental and vision - offered to employees that work a minimum of twenty hours (20) or more each week.
PENSION PLAN:
New York State Retirement Plan
BEREAVEMENT LEAVE:
Three (3) days for immediate family: father, mother, sister, brother, child or spouse.
BIWEEKLY PAY PERIODS:
The last pay period for fiscal 2009 will end December 31, 2009, at 12:00 midnight with each succeeding pay period ending every other Friday thereafter. The Highway Superintendent shall submit the payroll to the Supervisor within three (3) days of the close of the pay period and the Supervisor and Accountant shall prepare the payroll and issue paychecks within seven (7) days of the close of the pay period.
RESOLUTION #04: Payment of Monthly and Quarterly Workers: All monthly and quarterly employees and elected officials will be paid on the last Friday of the month in which payment is due.
RESOLUTION #05: Mileage/Travel Allowances
Be it resolved that fifty-five (50) cents per mile be paid, after audit of properly submitted claims for the use of privately owned vehicles on official Town business, provided that funds for such expenses are available in the current budget; and be it further resolved, THAT THE ASSESSOR, DOG CONTROL OFFICER, CODE ENFORSEMENT OFFICER AND THE BUILDING INSPECTOR; SHALL BE PAID MILEAGE FOR NORMAL OFFICAL BUSINESS TRAVEL WITHIN THE TOWN OF CANAAN; however, no one will be paid mileage for travel to and from his/her Town office or for attending "in" Town Board or Committee meetings. Also no mileage may be duplicated through any other source (i.e.: County or State government).
Supervisor Richard Keaveney read resolution #1-#5.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Brenda Adams, to accept Resolutions #1-#5. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #06: Town Board Meeting Dates
Be it resolved that the Town Board shall meet on the second Monday of each month at the Canaan Town Hall at 7:00 PM for the regular monthly meetings; and be it further resolved that Saturday Town Board Meetings may be scheduled in place of second Monday meetings by a majority vote of the members of the Town Board; and be it further resolved that any scheduled meeting may be canceled or the date and/or time changed at any time by a majority agreement of the members of the Town Board.
RESOLUTION #07: Official Newspaper Designation
Be it resolved that both the Register Star and the Chatham Courier, newspapers having a general circulation in the Town of Canaan be and are hereby designated and appointed as the official newspapers for the Town for the year 2010. Be it further resolved the public notices regarding meeting schedules and changes, and/or needed vacancies shall appear in both newspapers to insure timely notification to the public.
RESOLUTION #08: Official Bank Designation
Be it resolved that the First Niagara is hereby designated as the official depository for all funds of the Town of Canaan for the fiscal year 2010.
RESOLUTION #09: Investment of Idle Funds
Be it resolved that the Supervisor be and is hereby authorized to invest idle funds of the Town of Canaan in Certificates of Deposit or U.S. Treasury Bills from time to time as it becomes apparent that such funds will not be required to meet the immediate commitments of the Town.
RESOLUTION #10: Purchasing Practices
Be it resolved that for the fiscal year 2010 the Town Board of Canaan establishes the following purchasing practices: 1. The Town Supervisor may make purchases not to exceed $1,000.00 without Town Board approval and per Resolution #42 of the year 1996, the Highway Department may make no purchase over $5,000.00 without prior approval of the Town Board of the Town of Canaan, per Resolution #7 of the year 2002.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to accept Resolutions #6-#10. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #11: Required In-Service Training/Education
Be it resolved that all elected and appointed Town of Canaan officials are to successfully complete within a reasonable time frame the necessary in-service training programs to ensure proper compliance with the duties/responsibilities of the office to which each is elected/appointed. Included in this requirement are all in-service programs required by County, State or Federal mandates and any other in-service programs deemed appropriate by the Town Board of the Town of Canaan. Any costs associated with these in-service training programs, including travel expenses, will be the responsibility of the Town of Canaan.
RESOLUTION #12: Inter-municipal Agreement w/Austerlitz, Chatham, New Lebanon, and Ghent Be it resolved that an agreement with the Town of Austerlitz for snow removal and ice control of certain Town of Canaan roads more readily accessible to the Town of Austerlitz, at an annual contract fee of $300.00 shall be continued for the year 2010 subject to the approval of the Highway Superintendents of the Towns of Austerlitz and Canaan and the Town Boards of the Towns of Austerlitz and Canaan. Other inter-municipal work shall be recorded for the received services to insure an equal share of remuneration to each town.
RESOLUTION #13: Sec. 30 Fiscal Report
Be it resolved that pursuant to Sec. 29 subd.10A of the Town Law the Supervisor is directed to submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the State Comptroller which is required by Sec. 30 of the General Municipal Law, and the Town Clerk shall cause a summary of such report to be published in a form approved by the State Comptroller in the official Town newspaper within 10 days after the receipt thereof; be it further resolved that this shall be in lieu of preparation of the report required by Sec. 29 of the Town Law.
RESOLUTION #14: Required Reports
Be it resolved that the Zoning Officer, Building Inspector, Dog Control Officer, Tax Collector, Registrar of Vital Statistics and Highway Superintendent shall submit to the Supervisor prior to each monthly meeting of the Town Board, in the form specified by the Town Board, including revenues derived there from and/or expenditures incurred, a report of all business transacted or all activities completed during the previous month, copies of which will be filed with the Town Clerk; and be it further resolved that the Town Clerk shall notify in writing each person involved by January 30, 2010 as to the nature of the required reports. Revenues must be turned in to the Town Clerk as collected. Clerks are required to submit approved meeting minutes to the Town Clerk as explained in the Town Clerks manual. Weekly clerk time sheets (all clerks) must be submitted to the Town Clerk, signed by the chairperson/supervisor of individual departments, before they are submitted for payment.
RESOLUTION #15: Delegating on behalf of the Board
Pursuant to Town Law, S.29(16), be it resolved that the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of any and all State and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
MOTION: Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to accept Resolutions #11-#15. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #16: Appointment Budget Officer
Be it resolved that Supervisor Rick Keaveney be and is hereby appointed as Town Budget Officer for the Town of Canaan.
RESOLUTION #17: Appointment of Clerks
Be it resolved that Ann Davis be and is hereby appointed as Court Clerk for the Justice Court of the Town of Canaan at a rate of pay as specified in Resolution #01. Be it further resolved that Daryl Schiffer be and is hereby appointed as Highway Clerk and is hereby paid at the rate of pay specified in Resolution #01. Be it further resolved that Julie Alexander be and is hereby appointed as First Deputy Town Clerk, and Courtney Cowan Second Deputy Town Clerk all to be paid at the rate of pay specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #16 - #17. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #18: Appointment of Clerks to Planning & ZBA
Be is resolved that Tammy Flaherty be and is hereby appointed as Clerk to the Planning Board of the Town of Canaan at a rate of pay as specified in Resolution #01; and that Julie Alexander be and is hereby appointed as Clerk to the Zoning Board of Appeals of the Town of Canaan at a rate of pay as specified in Resolution #01.
MOTION: (A) Resolution #18 Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to appoint Tammy Flaherty as Clerk to the Planning Board of the Town of Canaan. 3-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams no;
Councilperson Peter Stelling no;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #18 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Julie Alexander as Clerk to the Zoning Board of Appeals of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #19: Appointments Town Planning Board
Be it resolved that Ron Davis be and is hereby designated as Chairman of the Town Planning Board. Be it further resolved that Jennifer Mickle is hereby appointed to the Town Planning Board for a seven year term beginning 01/01/2010 and ending 12/31/2016. Be it further resolved that _______________________ is hereby appointed to the Town Planning Board for to fulfill the remaining two years of a seven year term ending 12/31/2011.
MOTION: (A) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Ron Davis as Chairman of the Town Planning Board of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither, to appoint Jennifer Mickle to the Town Planning Board of the Town of Canaan for a seven year term (01/01/2010 12/31/2016). 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (C) Resolution #19 Councilperson Peter Stelling made a motion, seconded by Councilperson Brenda Adams, to inform and interview the three applications for a Planning Board person to fill the vacant two year term. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #20: Appointments Zoning Board of Appeals
Be it resolved that David Cooper be and is hereby designated as Chairman of the Town Zoning Board of Appeals. Be it further resolved that Patricia Liddle is reappointed to a five year term beginning 01/01/2010 and ending 12/31/2014.
MOTION: (A) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to appoint David Cooper chairman as Chairman of the Town Zoning Board of Appeals. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
(B) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to reappoint Patricia Liddle to a five year term beginning 01/01/2010 and ending 12/31/2014. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #21: Appointment Records Management and Freedom of Information Officer
Be it resolved that Charlotte Cowan be and is hereby appointed as Records Management and Freedom of Information Officer for the Town of Canaan, with the Supervisor acting as the appeals agent, and will call on the Ethics Committees should there be a conflict for the Supervisor.
RESOLUTION #22: Appointment Registrar of Vital Statistics
Be it resolved that Charlotte Cowan be and is hereby appointed as Registrar of Vital Statistics for the Town of Canaan at an annual salary and payment schedule specified in Resolution #01.
RESOLUTION #23: Appointment Deputy Highway Superintendent
Be it resolved that the Deputy Highway Superintendent for 2010 shall be William Durlack.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolutions #21 to #23. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #24: Appointment Traffic Safety and Control Officer
Be it resolved that the Traffic Safety and Control Officer for 2010 shall be ____________.
RESOLUTION #24 Traffic Safety and Control Officer position is vacant. Shall be advertised.
RESOLUTION #25: Appointment NIMS Point-of Contact
Be it resolved that the National Information Management System (NIMS) County point of contact for 2010 shall be George Hoover
RESOLUTION #26: Appointment Dog Control Officer
Be it resolved that Robert Alexander be and is hereby reppointed as Dog Control Officer for the year 2010 at an annual salary and payment schedule as specified in Resolution #01.
RESOLUTION #27: Appointment Representatives to Columbia County Office of the Aging
Be it resolved that Judy Stelling and Judy Wear are hereby reappointed as the Towns representatives to the Countys Office of the Aging Department.
RESOLUTION #28: Appointment Home Delivered Meals Program Administrator
Be it resolved that Clayton LaValle is hereby reappointed to administrate the Towns Home Delivered Meals Program and receive mileage and other reimbursements for expenses he may incur in the performance of his duties as the Programs administrator. Be it further resolved that any volunteers delivering meals in the Program are also to receive compensation for gas mileage at the rate specified in Resolution #05.
RESOLUTION #29: Appointment Wednesday 60+ Meal Program Administrators
Be it resolved that Joan Shatney and Judy Stelling are hereby appointed to co-administrate the Towns Wednesday 60+ Meal Program. Be it also resolved that the co-administrator s are eligible for reimbursement for supplies and other expenses associated with the Program.
MOTION: Councilperson Brenda Adams made a motion, seconded by Supervisor Richard Keaveney, to accept Resolution #25 to # 29. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling astained;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #30: Appointment Code Enforcement Officer/Building Inspector
Be it resolved that ________________________be and is hereby appointed as Code Enforcement Officer and Building Inspector at an annualized salary and payment schedule as specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither to hold a Special meeting to interview the applicant for the position of Code Enforcement Officer/Building Inspector. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #31: Appointment Town Hall Caretakers
Be it resolved that Randy and Jeanine Moshimer be and are hereby appointed as Caretaker of the Town Meeting Hall at an annual payment and payment schedule as specified in Resolution #01 and the said duties be described by the Supervisor and Town Clerk.
RESOLUTION #32: Appointment Accountant
Be it resolved that Nelson Furlano be and is hereby appointed as Town Accountant at an annual payment and payment schedule as specified in Resolution #01.
RESOLUTION #33: Appointment Flat Brook Cemetery Caretaker
Be it resolved that All Around the Yard Landscaping, Michael P. Slattery Owner, shall be employed as Flat Brook Cemetery Caretaker for the 2010 summer season; and be it further resolved that payment for such services will be as designated in Resolution #01.
RESOLUTION #34: Appointment General Insurance Provider
Be it resolved that NYMIR (New York Municipal Insurance Reciprocal) be and is hereby appointed to provide the Towns insurance coverage for structures, vehicles, equipment and general liability in 2010.
RESOLUTION #35: Appointment Technical Support Services
Be it resolved that Technology-4-All be and is hereby appointed to provide the Towns technical support services for computer hardware, software, internet and website in 2010 at a annual payment and payment schedule specified in Resolution #01.
RESOLUTION #36: Appointment General Counsel
Be it resolved that Freeman & Howard shall be appointed as Attorney to the Town for general matters requiring legal advice and litigation during 2010; and be it further resolved that payment for such counsel shall be outlined in a contract at $165 per hour for general legal services and $175 per hour for litigation services. Be it further resolved that the Town Board reserves the right to seek and contract additional Attorneys for circumstances which require a particular advisory or litigation expertise.
RESOLUTION #37: Appointment Humane Society
Be it resolved that the Town shall enter into an annual contract with Columbia-Greene Humane Society to provide temporary and permanent shelter, if necessary, for dogs impounded by the Dog Control Officer.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #31 - #37. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #38: Appointment of Board Liaisons to Town Committees and Officers
Be it resolved that the Town Board concurs with the Supervisors following assignments for the fiscal year 2010.
Buildings Committee: Peter Stelling
Community Relations & Services Committee: Brenda Adams
Finance & Insurance Committee: David Patzwahl
Highway Committee: Rick Keaveney
Recreation Committee: Carrie Bither
Building Inspector and Code Enforcement Officer: Rick Keaveney
Assessor: Brenda Adams
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson David Patzwahl, to accept Resolution #38, Appointment of Board Liaisons to Town Committees and Officers. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #39: Appointment of Board Sub-Committee Members
Whereas the Town Board may appoint sub-committees of the Town Board to perform recurring duties or investigation to make recommendations, be it resolved that the Town Board makes the following Sub-Committee assignments.
Building Committee: Bernhard Meyer, William Munch
Community Relations & Services:
Finance & Insurance Committee: Fred Crisp
Highway Committee: Bernhard Meyer, Daryl Schiffer
Recreation Committee: Darsi Frederick, Martha Paolucci, Natalie Hanson, Barbara Patzwahl, Connie Medica, Primo Medica
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither, to accept Resolution #39, Appointment of Board Sub-Committee Members. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
Committees will operate under established Functions and Duties.
The Town Clerk shall notify all future appointees to the Committees to take the appropriate oath of office.
ADJOURNMENT: Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither to close the Organizational Meeting at 7:00 p.m. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes.
Respectfully Submitted,
Charlotte L. Cowan, RMC, CMC
Canaan Town Clerk
CANAAN TOWN BOARD ORGANIZATIONAL MEETING
JANUARY 11TH, 2010
Supervisor Richard Keaveney opened the Organizational Meeting at 6:35 p.m. with the Pledge of Allegiance to the Flag followed by a moment of silence.
PRESENT: Supervisor Richard Keaveney
Councilperson Brenda Adams
Councilperson Peter Stelling
Councilperson Carrie Bither
Councilperson David Patzwahl
Town Clerk Charlotte Cowan
Highway Superintendent Bernhard Meyer
Assessor Jean Rohde
AUDIENCE: 10
2010 RESOLUTIONS
RESOLUTION #01: Pay Rates/Periods General Fund
Be it resolved that the following pay rates and pay periods shall cover the following General Fund employees, elected officials and professional services effective January 1, 2010:
Supervisor $ 6,300.00 per year payable monthly
Council Members (Each) $ 1,800.00 per year payable quarterly
Town Clerk/Tax Collector $31,586.86 per year payable biweekly
Deputy Town Clerk I $ 12.15 per hour payable biweekly*
Deputy Town Clerk II $ 1,822.30 per year payable quarterly
Justice Hatch $10,417.70 per year payable monthly
Justice Schaefer $10,417.70 per year payable monthly
Court Clerk $ 15.44 per hour payable biweekly*
Planning Board/ZBA Clerks (Each) $ 10.95 per hour payable quarterly*
Superintendent of Highways $47,179.57 per year payable biweekly
Highway Clerk $ 12.15 per hour payable biweekly*
Assessor $21,503.48 per year payable biweekly
Dog Control Officer $ 3,083.25 per year payable quarterly
ZEO/Building Inspector $13,668.38 per year payable biweekly
Registrar Vital Statistics $ 303.50 per year payable annually
Assessment Review Board $ 37.65 per year after Grievance Day
Accountant $ 9,252.00 per year payable monthly
Technical Support Services $ 2,685.00 per year payable monthly
Caretaker Town Hall $ 3,996.28 per year payable quarterly
Cemetery Caretaker $ 250.00 per mowing payable monthly
*All appointed hourly employees will be compensated for the time actually worked
RESOLUTION #02: Pay Scale/Benefits Highway Department
Be it resolved that the scale of wage rates and benefits for the Highway Department employees effective January 1, 2010 shall be as follows:
WAGES:
Street Maintenance Foreperson $19.52 per hour/one employee*
Senior Motor Equipment Operator $18.94 per hour/one employee*
Motor Equipment Operator I $17.49 per hour/two employees*
Motor Equipment Operator II $16.05 per hour/one employees*
Part Time
Part-Time As needed
Laborer $13.54 per hour/two employees*
(Probationary) $12.20 per hour/none*
Flag Person(s) $10.57 per hour/two as needed*
[Probationary: A period of 1 year from date of hire.]
[* Currently authorized by Town Board.]
CREDIT UNION:
All Town employees will have available to them employee participation through payroll deductions in the Columbia Greene Federal Credit Union, 207A Green St., Box 1339, Hudson, NY 12534.
STANDARD WORK DAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard workday commencing at 7:00 AM and ending at 3:30 PM with 1/2 hour for lunch.
STANDARD SUMMER WORKDAY:
The hourly paid employees of the Town of Canaan Highway Department shall work a standard summer workday of ten hours (10) four (4) days a week, commencing at 6:00AM and ending at 4:30PM with 1/2 hour for lunch, or as determined by the Highway Superintendent.
RESOLUTION #03
VACATION for full time employees: (more than 20 hours per week)
Completion of 1 year 5 days
Completion of 2 to 5 years 12 days
Completion of 6 to 10 years 15 days
Completion of 11 to 15 years 19 days
Completion of 16 to 20 years 22 days
PAID HOLIDAYS:
New Years Day January 1, 2010
Martin Luther King Day January 18, 2010
Presidents Day February 15, 2010
Good Friday April 2, 2010
Memorial Day May 31, 2010
Independence Day July 4, 2010
Labor Day September 6, 2010
Columbus Day October 11, 2010
Election Day November 2, 2010
Veteran's Day November 11 2010
Thanksgiving Day November 25, 2010
Day after Thanksgiving November 26, 2010
Christmas Day December 25, 2010
SICK DAYS:
Five (5) per year with two (2) days convertible to personal days with the prior approval of the Highway Superintendent. Unused sick days may be accumulated to a total of forty-five (45) days.
PERSONAL DAYS:
Three (3) per year with no accumulation rights.
HEALTH CARE PLANS:
MVP and Delta Dental - Fully paid by the Town to include basic health maintenance, major medical, prescriptions, dental and vision - offered to employees that work a minimum of twenty hours (20) or more each week.
PENSION PLAN:
New York State Retirement Plan
BEREAVEMENT LEAVE:
Three (3) days for immediate family: father, mother, sister, brother, child or spouse.
BIWEEKLY PAY PERIODS:
The last pay period for fiscal 2009 will end December 31, 2009, at 12:00 midnight with each succeeding pay period ending every other Friday thereafter. The Highway Superintendent shall submit the payroll to the Supervisor within three (3) days of the close of the pay period and the Supervisor and Accountant shall prepare the payroll and issue paychecks within seven (7) days of the close of the pay period.
RESOLUTION #04: Payment of Monthly and Quarterly Workers: All monthly and quarterly employees and elected officials will be paid on the last Friday of the month in which payment is due.
RESOLUTION #05: Mileage/Travel Allowances
Be it resolved that fifty-five (50) cents per mile be paid, after audit of properly submitted claims for the use of privately owned vehicles on official Town business, provided that funds for such expenses are available in the current budget; and be it further resolved, THAT THE ASSESSOR, DOG CONTROL OFFICER, CODE ENFORSEMENT OFFICER AND THE BUILDING INSPECTOR; SHALL BE PAID MILEAGE FOR NORMAL OFFICAL BUSINESS TRAVEL WITHIN THE TOWN OF CANAAN; however, no one will be paid mileage for travel to and from his/her Town office or for attending "in" Town Board or Committee meetings. Also no mileage may be duplicated through any other source (i.e.: County or State government).
Supervisor Richard Keaveney read resolution #1-#5.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Brenda Adams, to accept Resolutions #1-#5. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #06: Town Board Meeting Dates
Be it resolved that the Town Board shall meet on the second Monday of each month at the Canaan Town Hall at 7:00 PM for the regular monthly meetings; and be it further resolved that Saturday Town Board Meetings may be scheduled in place of second Monday meetings by a majority vote of the members of the Town Board; and be it further resolved that any scheduled meeting may be canceled or the date and/or time changed at any time by a majority agreement of the members of the Town Board.
RESOLUTION #07: Official Newspaper Designation
Be it resolved that both the Register Star and the Chatham Courier, newspapers having a general circulation in the Town of Canaan be and are hereby designated and appointed as the official newspapers for the Town for the year 2010. Be it further resolved the public notices regarding meeting schedules and changes, and/or needed vacancies shall appear in both newspapers to insure timely notification to the public.
RESOLUTION #08: Official Bank Designation
Be it resolved that the First Niagara is hereby designated as the official depository for all funds of the Town of Canaan for the fiscal year 2010.
RESOLUTION #09: Investment of Idle Funds
Be it resolved that the Supervisor be and is hereby authorized to invest idle funds of the Town of Canaan in Certificates of Deposit or U.S. Treasury Bills from time to time as it becomes apparent that such funds will not be required to meet the immediate commitments of the Town.
RESOLUTION #10: Purchasing Practices
Be it resolved that for the fiscal year 2010 the Town Board of Canaan establishes the following purchasing practices: 1. The Town Supervisor may make purchases not to exceed $1,000.00 without Town Board approval and per Resolution #42 of the year 1996, the Highway Department may make no purchase over $5,000.00 without prior approval of the Town Board of the Town of Canaan, per Resolution #7 of the year 2002.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to accept Resolutions #6-#10. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #11: Required In-Service Training/Education
Be it resolved that all elected and appointed Town of Canaan officials are to successfully complete within a reasonable time frame the necessary in-service training programs to ensure proper compliance with the duties/responsibilities of the office to which each is elected/appointed. Included in this requirement are all in-service programs required by County, State or Federal mandates and any other in-service programs deemed appropriate by the Town Board of the Town of Canaan. Any costs associated with these in-service training programs, including travel expenses, will be the responsibility of the Town of Canaan.
RESOLUTION #12: Inter-municipal Agreement w/Austerlitz, Chatham, New Lebanon, and Ghent Be it resolved that an agreement with the Town of Austerlitz for snow removal and ice control of certain Town of Canaan roads more readily accessible to the Town of Austerlitz, at an annual contract fee of $300.00 shall be continued for the year 2010 subject to the approval of the Highway Superintendents of the Towns of Austerlitz and Canaan and the Town Boards of the Towns of Austerlitz and Canaan. Other inter-municipal work shall be recorded for the received services to insure an equal share of remuneration to each town.
RESOLUTION #13: Sec. 30 Fiscal Report
Be it resolved that pursuant to Sec. 29 subd.10A of the Town Law the Supervisor is directed to submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the State Comptroller which is required by Sec. 30 of the General Municipal Law, and the Town Clerk shall cause a summary of such report to be published in a form approved by the State Comptroller in the official Town newspaper within 10 days after the receipt thereof; be it further resolved that this shall be in lieu of preparation of the report required by Sec. 29 of the Town Law.
RESOLUTION #14: Required Reports
Be it resolved that the Zoning Officer, Building Inspector, Dog Control Officer, Tax Collector, Registrar of Vital Statistics and Highway Superintendent shall submit to the Supervisor prior to each monthly meeting of the Town Board, in the form specified by the Town Board, including revenues derived there from and/or expenditures incurred, a report of all business transacted or all activities completed during the previous month, copies of which will be filed with the Town Clerk; and be it further resolved that the Town Clerk shall notify in writing each person involved by January 30, 2010 as to the nature of the required reports. Revenues must be turned in to the Town Clerk as collected. Clerks are required to submit approved meeting minutes to the Town Clerk as explained in the Town Clerks manual. Weekly clerk time sheets (all clerks) must be submitted to the Town Clerk, signed by the chairperson/supervisor of individual departments, before they are submitted for payment.
RESOLUTION #15: Delegating on behalf of the Board
Pursuant to Town Law, S.29(16), be it resolved that the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of any and all State and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
MOTION: Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to accept Resolutions #11-#15. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #16: Appointment Budget Officer
Be it resolved that Supervisor Rick Keaveney be and is hereby appointed as Town Budget Officer for the Town of Canaan.
RESOLUTION #17: Appointment of Clerks
Be it resolved that Ann Davis be and is hereby appointed as Court Clerk for the Justice Court of the Town of Canaan at a rate of pay as specified in Resolution #01. Be it further resolved that Daryl Schiffer be and is hereby appointed as Highway Clerk and is hereby paid at the rate of pay specified in Resolution #01. Be it further resolved that Julie Alexander be and is hereby appointed as First Deputy Town Clerk, and Courtney Cowan Second Deputy Town Clerk all to be paid at the rate of pay specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #16 - #17. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #18: Appointment of Clerks to Planning & ZBA
Be is resolved that Tammy Flaherty be and is hereby appointed as Clerk to the Planning Board of the Town of Canaan at a rate of pay as specified in Resolution #01; and that Julie Alexander be and is hereby appointed as Clerk to the Zoning Board of Appeals of the Town of Canaan at a rate of pay as specified in Resolution #01.
MOTION: (A) Resolution #18 Councilperson Carrie Bither made a motion, seconded by Supervisor Richard Keaveney, to appoint Tammy Flaherty as Clerk to the Planning Board of the Town of Canaan. 3-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams no;
Councilperson Peter Stelling no;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #18 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Julie Alexander as Clerk to the Zoning Board of Appeals of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #19: Appointments Town Planning Board
Be it resolved that Ron Davis be and is hereby designated as Chairman of the Town Planning Board. Be it further resolved that Jennifer Mickle is hereby appointed to the Town Planning Board for a seven year term beginning 01/01/2010 and ending 12/31/2016. Be it further resolved that _______________________ is hereby appointed to the Town Planning Board for to fulfill the remaining two years of a seven year term ending 12/31/2011.
MOTION: (A) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson David Patzwahl, to appoint Ron Davis as Chairman of the Town Planning Board of the Town of Canaan. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (B) Resolution #19 Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither, to appoint Jennifer Mickle to the Town Planning Board of the Town of Canaan for a seven year term (01/01/2010 12/31/2016). 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
MOTION: (C) Resolution #19 Councilperson Peter Stelling made a motion, seconded by Councilperson Brenda Adams, to inform and interview the three applications for a Planning Board person to fill the vacant two year term. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #20: Appointments Zoning Board of Appeals
Be it resolved that David Cooper be and is hereby designated as Chairman of the Town Zoning Board of Appeals. Be it further resolved that Patricia Liddle is reappointed to a five year term beginning 01/01/2010 and ending 12/31/2014.
MOTION: (A) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to appoint David Cooper chairman as Chairman of the Town Zoning Board of Appeals. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
(B) Resolution #20 Councilperson Peter Stelling made a motion, seconded by Councilperson Carrie Bither, to reappoint Patricia Liddle to a five year term beginning 01/01/2010 and ending 12/31/2014. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #21: Appointment Records Management and Freedom of Information Officer
Be it resolved that Charlotte Cowan be and is hereby appointed as Records Management and Freedom of Information Officer for the Town of Canaan, with the Supervisor acting as the appeals agent, and will call on the Ethics Committees should there be a conflict for the Supervisor.
RESOLUTION #22: Appointment Registrar of Vital Statistics
Be it resolved that Charlotte Cowan be and is hereby appointed as Registrar of Vital Statistics for the Town of Canaan at an annual salary and payment schedule specified in Resolution #01.
RESOLUTION #23: Appointment Deputy Highway Superintendent
Be it resolved that the Deputy Highway Superintendent for 2010 shall be William Durlack.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolutions #21 to #23. 5-ayes.
Roll call showed: Supervisor Richard Keaveney yes;
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #24: Appointment Traffic Safety and Control Officer
Be it resolved that the Traffic Safety and Control Officer for 2010 shall be ____________.
RESOLUTION #24 Traffic Safety and Control Officer position is vacant. Shall be advertised.
RESOLUTION #25: Appointment NIMS Point-of Contact
Be it resolved that the National Information Management System (NIMS) County point of contact for 2010 shall be George Hoover
RESOLUTION #26: Appointment Dog Control Officer
Be it resolved that Robert Alexander be and is hereby reppointed as Dog Control Officer for the year 2010 at an annual salary and payment schedule as specified in Resolution #01.
RESOLUTION #27: Appointment Representatives to Columbia County Office of the Aging
Be it resolved that Judy Stelling and Judy Wear are hereby reappointed as the Towns representatives to the Countys Office of the Aging Department.
RESOLUTION #28: Appointment Home Delivered Meals Program Administrator
Be it resolved that Clayton LaValle is hereby reappointed to administrate the Towns Home Delivered Meals Program and receive mileage and other reimbursements for expenses he may incur in the performance of his duties as the Programs administrator. Be it further resolved that any volunteers delivering meals in the Program are also to receive compensation for gas mileage at the rate specified in Resolution #05.
RESOLUTION #29: Appointment Wednesday 60+ Meal Program Administrators
Be it resolved that Joan Shatney and Judy Stelling are hereby appointed to co-administrate the Towns Wednesday 60+ Meal Program. Be it also resolved that the co-administrator s are eligible for reimbursement for supplies and other expenses associated with the Program.
MOTION: Councilperson Brenda Adams made a motion, seconded by Supervisor Richard Keaveney, to accept Resolution #25 to # 29. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling astained;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #30: Appointment Code Enforcement Officer/Building Inspector
Be it resolved that ________________________be and is hereby appointed as Code Enforcement Officer and Building Inspector at an annualized salary and payment schedule as specified in Resolution #01.
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither to hold a Special meeting to interview the applicant for the position of Code Enforcement Officer/Building Inspector. 4 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #31: Appointment Town Hall Caretakers
Be it resolved that Randy and Jeanine Moshimer be and are hereby appointed as Caretaker of the Town Meeting Hall at an annual payment and payment schedule as specified in Resolution #01 and the said duties be described by the Supervisor and Town Clerk.
RESOLUTION #32: Appointment Accountant
Be it resolved that Nelson Furlano be and is hereby appointed as Town Accountant at an annual payment and payment schedule as specified in Resolution #01.
RESOLUTION #33: Appointment Flat Brook Cemetery Caretaker
Be it resolved that All Around the Yard Landscaping, Michael P. Slattery Owner, shall be employed as Flat Brook Cemetery Caretaker for the 2010 summer season; and be it further resolved that payment for such services will be as designated in Resolution #01.
RESOLUTION #34: Appointment General Insurance Provider
Be it resolved that NYMIR (New York Municipal Insurance Reciprocal) be and is hereby appointed to provide the Towns insurance coverage for structures, vehicles, equipment and general liability in 2010.
RESOLUTION #35: Appointment Technical Support Services
Be it resolved that Technology-4-All be and is hereby appointed to provide the Towns technical support services for computer hardware, software, internet and website in 2010 at a annual payment and payment schedule specified in Resolution #01.
RESOLUTION #36: Appointment General Counsel
Be it resolved that Freeman & Howard shall be appointed as Attorney to the Town for general matters requiring legal advice and litigation during 2010; and be it further resolved that payment for such counsel shall be outlined in a contract at $165 per hour for general legal services and $175 per hour for litigation services. Be it further resolved that the Town Board reserves the right to seek and contract additional Attorneys for circumstances which require a particular advisory or litigation expertise.
RESOLUTION #37: Appointment Humane Society
Be it resolved that the Town shall enter into an annual contract with Columbia-Greene Humane Society to provide temporary and permanent shelter, if necessary, for dogs impounded by the Dog Control Officer.
MOTION: Councilperson Brenda Adams made a motion, seconded by Councilperson Peter Stelling, to accept Resolution #31 - #37. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #38: Appointment of Board Liaisons to Town Committees and Officers
Be it resolved that the Town Board concurs with the Supervisors following assignments for the fiscal year 2010.
Buildings Committee: Peter Stelling
Community Relations & Services Committee: Brenda Adams
Finance & Insurance Committee: David Patzwahl
Highway Committee: Rick Keaveney
Recreation Committee: Carrie Bither
Building Inspector and Code Enforcement Officer: Rick Keaveney
Assessor: Brenda Adams
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson David Patzwahl, to accept Resolution #38, Appointment of Board Liaisons to Town Committees and Officers. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
RESOLUTION #39: Appointment of Board Sub-Committee Members
Whereas the Town Board may appoint sub-committees of the Town Board to perform recurring duties or investigation to make recommendations, be it resolved that the Town Board makes the following Sub-Committee assignments.
Building Committee: Bernhard Meyer, William Munch
Community Relations & Services:
Finance & Insurance Committee: Fred Crisp
Highway Committee: Bernhard Meyer, Daryl Schiffer
Recreation Committee: Darsi Frederick, Martha Paolucci, Natalie Hanson, Barbara Patzwahl, Connie Medica, Primo Medica
MOTION: Supervisor Richard Keaveney made a motion, seconded by Councilperson Carrie Bither, to accept Resolution #39, Appointment of Board Sub-Committee Members. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes. Motion Carried.
Committees will operate under established Functions and Duties.
The Town Clerk shall notify all future appointees to the Committees to take the appropriate oath of office.
ADJOURNMENT: Councilperson Brenda Adams made a motion, seconded by Councilperson Carrie Bither to close the Organizational Meeting at 7:00 p.m. 5 ayes.
Councilperson Brenda Adams yes;
Councilperson Peter Stelling yes;
Councilperson Carrie Bither yes;
Councilperson David Patzwahl yes.
Respectfully Submitted,
Charlotte L. Cowan, RMC, CMC
Canaan Town Clerk
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